Create an Annual Maintenance Contract Online Free
🚀 Build Your Annual Maintenance Contract
Fill in the details below — the preview on the right updates live. Nothing leaves your device.
🏢 Service Provider Details
🏬 Client Details
🧰 Contract & Equipment Details
📅 Service Visit Schedule
☑️ Scope of Coverage
💰 Contract Value & Terms
Your Company Name
Client
Client Name
Contract Period
Exclusions
Renewal Terms
Service Provider
Client
Quick answer: Enter your service company and client details, describe the equipment covered, and choose a contract type - Comprehensive (parts + labor) or Non-Comprehensive (labor only). Pick how many service visits per year, and the tool automatically spreads those visits evenly across the twelve-month contract term starting from your chosen start date. Toggle on coverage items, set the annual contract value and payment terms, then add exclusions and renewal terms. Click Download PDF for a signature-ready contract. Everything happens locally in your browser using jsPDF - not a screenshot image. The live preview updates instantly, and nothing is ever sent to a server.
- Cost: Free, unlimited contracts, no signup.
- Where it runs: 100% in your browser — no upload, no server storage.
- Output: A real vector PDF (sharp at any zoom, small file size).
- Auto-scheduled visits: Service dates calculated automatically from frequency and start date.
- Customizable coverage: Toggle preventive maintenance, breakdown support, parts, labor, and more.
- Two-party sign-off: Signature lines for both service provider and client.
📋 General Template, Not Legal Advice: This tool fills in a general-purpose AMC template. Have a legal or industry professional review it before relying on it for a significant or long-term service relationship.
📅 Visits Are Spread Evenly, Not Calendar-Aware: The generated schedule spaces visits evenly across the year from your start date - adjust individual visit dates manually if you need to align with specific business days or holidays.
🖨️ Real Text, Not a Screenshot: The PDF is built from actual vector text using jsPDF, so it stays sharp at any zoom and the file stays small.
✅ Privacy: Your contract data, including any logo you upload, is processed locally — it is never uploaded, transmitted, or stored anywhere.
✅ 100% Private: Your contract, including your logo, is generated locally in your browser using JavaScript. No data is ever uploaded to a server or stored anywhere.
Note: Your contract data will be cleared once your session ends or you clear the app.
How to Create an Annual Maintenance Contract PDF
Fill in Provider & Client Details
Enter your service company and the client's details.
Describe the Covered Equipment
Add what asset or system this contract covers.
Set the Visit Schedule
Choose the number of visits and contract start date.
Download the PDF
Click Download PDF to save a signature-ready contract.
🔒 Your Contract Data Never Leaves Your Device
This tool builds the entire contract — including your logo — using jsPDF running entirely inside your browser tab. There is no upload step, no server-side processing, and no network request that contains your client or equipment data.
Common Uses for an AMC Generator
HVAC & Cooling Systems
Contract scheduled servicing for AC units, chillers, and rooftop equipment.
Elevators & Building Systems
Cover elevators, fire safety systems, and building infrastructure maintenance.
IT & Office Equipment
Provide ongoing support for servers, networks, and office hardware.
Generators & Power Systems
Schedule preventive checks for backup generators and electrical systems.
Industrial Machinery
Formalize maintenance commitments for production-line equipment.
Facilities Management Firms
Standardize AMC documentation across multiple client properties.
Why Use This AMC Generator?
- Fully Client-Side: jsPDF builds the whole contract in your browser — no upload.
- Real Vector Text: Sharp, small-file-size PDF output — not a flattened screenshot.
- Side-by-Side Preview: Check your contract next to the fields as you build it.
- Automatic Visit Schedule: No manual date math - visits are spaced evenly for you.
- Customizable Coverage: Toggle exactly which services are included.
- Comprehensive vs Labor-Only: Clearly distinguishes what's covered.
- Two-Party Sign-Off: Signature lines for both the service provider and client.
- 100% Free & Private: No account, no watermark, no server storing your data.
AMC Generator – Complete Guide
Waiting for equipment to break before calling a technician is expensive and disruptive - an AMC flips that around, trading a predictable annual fee for scheduled attention that catches small problems before they become breakdowns. This tool builds that contract in a few minutes, including the part most people do by hand: working out when each visit is actually due.
What Makes a Good AMC?
A useful AMC states clearly what equipment is covered, whether spare parts are included, and exactly how many visits happen and when. This tool covers all of that, plus a genuinely useful feature: enter your contract start date and how many visits per year, and the schedule generates itself - spaced evenly across the twelve-month term instead of left as a vague promise to "visit quarterly."
How This Generator Actually Works
As you set the contract start date and number of visits, the tool calculates each visit's due date by dividing the twelve-month term into equal intervals and adding each interval to your start date - so four visits land roughly every three months, twelve visits land monthly, and so on. A live preview beside the form re-renders instantly showing the resulting schedule as a row of date chips. When you click Download PDF, that same schedule, along with your coverage checklist and contract terms, is handed to jsPDF, which draws everything as genuine vector text - not a picture of text - directly onto a PDF page. At no point does any of this data leave your device or touch a server.
AMC vs One-Time Repair Estimate vs Service Agreement
| Aspect | AMC (this tool) | Repair Estimate | General Service Agreement |
|---|---|---|---|
| Duration | Fixed term, typically 1 year | Single repair event | Varies, often project-based |
| Includes scheduled visits? | Yes, a set number per year | No | Not necessarily |
Comprehensive vs Non-Comprehensive AMC
| Type | What's Included |
|---|---|
| Comprehensive | Labor and spare parts both covered under the annual fee |
| Non-Comprehensive (Labor Only) | Scheduled visits and labor covered; parts billed separately |
Security and Privacy Considerations
- No Data Upload: Every field you fill in, and any logo you upload, stays on your device.
- No Server Processing: PDF generation runs entirely as client-side JavaScript.
- No Storage: Nothing about your contract is saved once you close or refresh the tab.
- No Account Needed: There is no login, tracking, or usage cap.
Browser Compatibility and Technical Requirements
This AMC Generator works in modern browsers that support:
- File API / FileReader: To read an uploaded logo image locally.
- JavaScript PDF generation (jsPDF): For building the actual downloadable document.
- Blob downloads: For saving the finished PDF to your device.
Supported Browsers:
- ✅ Chrome/Edge 76+
- ✅ Firefox 55+
- ✅ Safari 13.1+
- ✅ Mobile Chrome (Android), Mobile Safari (iOS) — download supported
Troubleshooting Common Issues
Explanation: Only PNG and JPG logo files are supported; other image formats or corrupted files may fail to embed. Solution: Re-save your logo as a PNG or JPG and upload it again.
Explanation: The schedule is calculated by evenly dividing the twelve-month term - it isn't aware of weekends, public holidays, or your specific business calendar. Solution: Treat the generated dates as target months, and coordinate the exact day with your client separately if needed.
Explanation: This tool offers 1, 2, 4, or 12 visits per year as the most common AMC structures. Solution: Choose the closest option, then manually note any adjustment in the Exclusions or an additional terms area of your contract.
Explanation: This depends on your pricing model and how you want to handle parts costs. Solution: Comprehensive suits predictable, all-inclusive pricing; Non-Comprehensive suits providers who prefer billing parts separately as needed.
Frequently Asked Technical Questions
Question 1: What actually builds the PDF - is it a known library?
Answer: This tool uses jsPDF, a widely used open-source JavaScript library for generating PDF documents in the browser, loaded directly in your browser tab.
Question 2: How exactly is the visit schedule calculated?
Answer: The tool divides 12 months by the number of visits selected to get an interval in months, then adds that interval repeatedly to your contract start date to generate each visit's target month - for example, 4 visits produces an interval of 3 months.
Question 3: What happens to the schedule if I change the start date after generating one?
Answer: The entire schedule recalculates instantly from the new start date, since every visit date is derived directly from it rather than stored independently.
Question 4: How is my logo embedded in the PDF?
Answer: The uploaded image is read as a Base64 data URL using the FileReader API, then passed directly to jsPDF's image-embedding function, which places it at a fixed position and size in the top-left of the document.
Question 5: Does this tool need an account, server, or API key?
Answer: No. jsPDF and the live preview both run as ordinary JavaScript already loaded by this page — you never need an account or any API key to use it.
Glossary of Terms
- AMC (Annual Maintenance Contract)
- A service agreement covering scheduled maintenance of equipment or a facility for a fixed annual fee.
- Comprehensive AMC
- An AMC that includes both labor and spare parts within the contract fee.
- Non-Comprehensive AMC
- An AMC covering labor and scheduled visits only, with spare parts billed separately.
- Preventive Maintenance
- Scheduled, proactive servicing performed to prevent equipment failure, as opposed to reactive repair after a breakdown.
- Response Time
- The maximum time a service provider commits to responding to a breakdown or service request under the contract.
Frequently Asked Questions
Yes, completely free with no watermark, no signup, and no limit on how many contracts you create.
No. The entire contract, including your logo if you add one, is built and turned into a PDF entirely inside your browser using JavaScript. Nothing is transmitted over the network.
An AMC is a service agreement where a provider commits to maintaining equipment or a facility for a fixed annual fee, typically including a set number of scheduled visits over the year, in exchange for a client's ongoing business relationship instead of paying per repair.
A comprehensive AMC covers both labor and spare parts within the annual fee. A non-comprehensive (labor-only) AMC covers scheduled visits and labor, but the client pays separately for any replacement parts needed.
Based on the number of visits you select and the contract start date, the tool spreads that many visits evenly across the twelve-month contract term - for example, four visits become roughly one every three months starting from the contract start date.
Common exclusions include damage from misuse or negligence, unauthorized repairs by a third party, natural disasters or acts of God, and consumables not classified as spare parts - though exact exclusions should be tailored to your specific equipment and industry.
This depends on what's written into the contract - some auto-renew for successive terms unless either party gives notice, while others require a fresh agreement each year. State your preferred renewal terms clearly in the contract.
Yes. Choose annual, semi-annual, or quarterly payment terms to match how your client prefers to be billed across the contract period.
HVAC systems, elevators, generators, IT infrastructure, fire safety systems, and industrial machinery are common examples - essentially any asset that benefits from scheduled preventive maintenance rather than reactive repairs.
Final Thoughts
A well-structured AMC - with a clear schedule, defined coverage, and honest exclusions - turns unpredictable repair costs into a manageable annual relationship for both provider and client. This tool builds that contract with a live preview and a real vector-text PDF using jsPDF — all without your client or equipment data ever leaving your device.
Set your visit schedule above and download your first Annual Maintenance Contract!