Create a Job Card / Work Order Online Free
🚀 Fill In Your Job Card Details
Add customer, vehicle/equipment, parts, and labor below — the preview and totals update live. Nothing leaves your device.
🏢 Workshop Details
📄 Job Card Details
👤 Customer & Asset Details
📝 Complaint & Diagnosis
🔩 Parts Used
🛠️ Labor / Service Charges
✍️ Sign-Off & Notes
🖼️ Live Preview
Your Workshop Name
Customer
—
Asset Details
—
Reported Complaint
No complaint recorded yet.
Parts Used
| Description | Part # | Qty | Unit Price | Amount |
|---|
Labor / Service
| Description | Hours | Rate | Amount |
|---|
Technician Sign-Off
Customer Authorization
Quick answer: Enter workshop and customer details, describe the reported complaint and technician's diagnosis, then list parts used and labor charges - totals calculate automatically including tax. Set a job status (Open, In Progress, Completed, Delivered) and add technician and customer sign-off names. Click Download PDF to get a print-ready job card. Everything happens locally in your browser using jsPDF and jsPDF-AutoTable to draw real vector text - not a screenshot image. Nothing is ever sent to a server.
- Cost: Free, unlimited job cards, no signup.
- Where it runs: 100% in your browser — no upload, no server storage.
- Output: A real text-based PDF (selectable, searchable, small file size).
- Two cost tables: Parts Used and Labor/Service, each totaled separately and combined.
- Job tracking: Status badge (Open, In Progress, Completed, Delivered).
- Sign-off: Dedicated Technician and Customer authorization blocks.
🧾 Not the Final Bill: A job card records the work as it happens - the invoice comes afterward, often reusing the same parts and labor figures.
🔍 Complaint vs Diagnosis: Recording what the customer reported separately from what the technician found protects both sides if there's a dispute later.
🖨️ Real Text, Not a Screenshot: The PDF is built from actual vector text using jsPDF, so it stays sharp at any zoom, the text is selectable/searchable, and the file stays small.
🔒 Privacy: Your job card data, including any logo you upload, is processed locally — it is never uploaded, transmitted, or stored anywhere.
🔄 The Job Card Lifecycle
1. Check-In
Vehicle/equipment arrives; customer and asset details are recorded.
2. Complaint & Diagnosis
Reported issue is logged, then confirmed by technician inspection.
3. Parts & Labor
Every part used and hour billed is itemized as work progresses.
4. Sign-Off
Technician and customer both sign to confirm work and cost.
5. Invoice
Figures carry over into a final invoice for billing.
✅ 100% Private: Your job card, including your logo, is generated locally in your browser using JavaScript. No data is ever uploaded to a server or stored anywhere.
Note: Your document data will be cleared once your session ends or you clear the app.
How to Create a Job Card / Work Order PDF
Enter Workshop Details
Add your workshop name, job card number, date, and status.
Add Customer & Asset Details
Enter the customer's details and the vehicle/equipment being serviced.
Record Complaint & Diagnosis
Note what the customer reported and what the technician found.
Download the PDF
Add parts, labor, and sign-off names, then click Download PDF.
🔒 Your Job Card Data Never Leaves Your Device
This tool builds the entire job card — including your logo, parts table, and labor table — using jsPDF and jsPDF-AutoTable running entirely inside your browser tab. There is no upload step, no server-side processing, and no network request that contains your customer or job data.
What a Job Card Tracks, At a Glance
Parts Used
Every component fitted, with part number, quantity, and cost.
Labor / Hours
Time billed for diagnosis and repair work, at the applicable rate.
Technician Sign-Off
Confirms who performed the work and takes responsibility for it.
Total Cost
Parts, labor, and tax combined into one clear grand total.
Common Uses for a Job Card / Work Order Generator
Auto Repair Garages
Record vehicle complaints, diagnosis, parts fitted, and labor for every service visit.
Two-Wheeler Workshops
Track quick services and repairs with a clear, signed record for each bike.
Electronics & Appliance Repair
Log the reported fault, diagnosis, and parts replaced for gadgets and appliances.
Industrial Equipment Maintenance
Document machinery servicing, parts replaced, and technician hours on-site.
General Repair Shops
Any repair business needing a clean, itemized record before billing the customer.
Field Service Technicians
Fill out a job card on-site and hand the customer a clear cost breakdown immediately.
Why Use This Job Card / Work Order Generator?
- Fully Client-Side: jsPDF and jsPDF-AutoTable both run in your browser — no upload.
- Real Vector Text: Sharp, selectable, searchable PDF output — not a flattened screenshot.
- Live Preview: See exactly how your job card looks as you fill in each field.
- Separate Parts & Labor Tables: Clear cost breakdown, not one mixed-up list.
- Status Tracking: A visible Open/In Progress/Completed/Delivered badge on every card.
- Complaint vs Diagnosis: Dedicated fields to separate what was reported from what was found.
- Dual Sign-Off: Both technician and customer authorization blocks included.
- 100% Free & Private: No account, no watermark, no server storing your data.
Job Card / Work Order Generator – Complete Guide
Anyone who's dropped a car off at a garage or sent equipment out for repair knows the moment of uncertainty - what exactly is being fixed, what will it cost, and is there any record of what was agreed? A job card (also called a work order) exists to remove that uncertainty. It's the single document that follows an item from check-in to sign-off, recording the complaint, the diagnosis, every part used, every hour billed, and the final total - before an invoice is ever raised.
What Makes a Good Job Card?
A strong job card identifies the customer and the exact asset being worked on, separates the customer's reported complaint from the technician's actual diagnosis, itemizes parts and labor independently so the cost breakdown is transparent, and closes with both a technician sign-off and a customer authorization. This tool covers every one of these fields, with parts and labor totals calculated automatically and combined into one clear grand total.
How This Generator Actually Works
As you fill in the form, every field is read directly into a JavaScript object representing your job card, and a live HTML preview - complete with a colored job-status badge - re-renders instantly so you can check the layout before downloading anything. Adding or editing a part or labor line item immediately recalculates that table's subtotal, and both subtotals combine with your entered tax percentage into a running grand total. When you click Download PDF, that same data is handed to jsPDF, which draws the workshop header, customer/asset boxes, complaint and diagnosis text, and totals as genuine vector text - not a picture of text - directly onto a PDF page. Both the parts and labor tables are built with jsPDF-AutoTable, which handles column widths, borders, and automatic pagination if either list runs long. The finished document is then handed back to your browser as a file to save - at no point does any of this data leave your device or touch a server.
Job Card vs Delivery Challan vs Timesheet vs Invoice, Visually
Job Card / Work Order
- Complaint & diagnosis
- Parts used + labor
- Technician & customer sign-off
Delivery Challan
- Goods movement only
- No pricing
- Receiver sign-off
Timesheet
- Hours worked by employee
- Used for payroll
- Not tied to one job
Invoice
- Formal bill to customer
- Issued after work is done
- Legal payment demand
Job Card vs Invoice vs Estimate
| Aspect | Job Card (this tool) | Estimate | Invoice |
|---|---|---|---|
| When it's created | At check-in, updated during work | Before work is authorized | After work is completed |
| Is it a bill? | No, an internal working record | No, a proposed cost | Yes, a formal payment demand |
| Includes diagnosis? | Yes | Sometimes | Rarely |
Security and Privacy Considerations
- No Data Upload: Every field you fill in, and any logo you upload, stays on your device.
- No Server Processing: PDF generation runs entirely as client-side JavaScript.
- No Storage: Nothing about your job card is saved once you close or refresh the tab.
- No Account Needed: There is no login, tracking of your job/customer data, or usage cap.
Browser Compatibility and Technical Requirements
This Job Card Generator works in modern browsers that support:
- File API / FileReader: To read an uploaded logo image locally.
- JavaScript PDF generation (jsPDF): For building the actual downloadable document.
- Blob downloads: For saving the finished PDF to your device.
Supported Browsers:
- ✅ Chrome/Edge 76+
- ✅ Firefox 55+
- ✅ Safari 13.1+
- ✅ Mobile Chrome (Android), Mobile Safari (iOS) — download supported
Troubleshooting Common Issues
Explanation: The PDF needs at least one line item in either the parts or labor table to be a meaningful job card. Solution: Fill in at least one row under Parts Used or Labor/Service Charges, then try downloading again.
Explanation: Only PNG and JPG logo files are supported; other image formats or corrupted files may fail to embed. Solution: Re-save your logo as a PNG or JPG and upload it again.
Explanation: The badge color is tied to the selected status button - if none is actively selected, it defaults to Open. Solution: Click directly on the status button (Open, In Progress, Completed, or Delivered) to update both the preview and the PDF.
Explanation: This tool keeps to a single technician sign-off field to match how most small workshops assign a single responsible technician per job. Solution: List any additional technicians involved directly inside the Notes field for record-keeping.
Frequently Asked Technical Questions
Question 1: What actually builds the PDF - is it a known library?
Answer: This tool uses jsPDF, a widely used open-source JavaScript library for generating PDF documents in the browser, together with its jsPDF-AutoTable plugin for the parts and labor tables - both loaded directly in your browser.
Question 2: How are the parts total, labor total, and grand total calculated?
Answer: Each parts row multiplies quantity by unit price, and each labor row multiplies hours by rate; both tables sum independently, and the tool then applies your entered tax percentage to the combined subtotal to produce the final grand total - all recalculated instantly as you type.
Question 3: How does the job status badge work?
Answer: Clicking a status button (Open, In Progress, Completed, Delivered) updates a single state variable, which controls both a CSS class on the live preview badge and the label/color drawn directly by jsPDF on the generated PDF.
Question 4: How is my logo embedded in the PDF?
Answer: The uploaded image is read as a Base64 data URL using the FileReader API, then passed directly to jsPDF's image-embedding function, which places it at a fixed position and size in the top-left of the document.
Question 5: Does this tool need an account, server, or API key?
Answer: No. jsPDF, jsPDF-AutoTable, and the live preview all run as ordinary JavaScript already loaded by this page — you never need an account or any API key to use it.
Glossary of Terms
- Job Card
- A document created when an item is brought in for repair or service, recording the complaint, diagnosis, parts used, labor performed, and sign-off.
- Work Order
- An authorization to perform specific work, often used interchangeably with job card in repair and service industries.
- Reported Complaint
- The issue or request described by the customer when the item is brought in for service.
- Technician Diagnosis
- The technician's findings after inspecting the item, which may confirm, expand on, or differ from the reported complaint.
- Labor Charge
- The cost billed for the technician's time and skill in performing a repair or service, separate from the cost of parts.
Frequently Asked Questions
Common questions people search for around job cards and work orders:
Yes, completely free with no watermark, no signup, and no limit on how many job cards you create.
No. The entire job card, including your logo if you add one, is built and turned into a PDF entirely inside your browser using JavaScript. Nothing is transmitted over the network.
A job card, also called a work order, is a document created when a vehicle, equipment, or item is brought in for repair or service. It records the reported complaint, diagnosis, parts used, labor performed, and costs, and is signed off by both the technician and the customer.
In most workshops, the terms are used interchangeably to describe the same document - a record of requested work, parts, labor, and sign-off. Some industries use "work order" for the initial authorization and "job card" for the technician's working copy, but this tool covers both uses.
A complete vehicle job card should include the customer's details, vehicle make/model and registration number, odometer reading, the reported complaint, the technician's diagnosis, parts used with quantities and costs, labor charges, the total amount, and signatures from both the technician and the customer.
No. A job card records what work was requested, diagnosed, and performed, along with parts and labor as the job progresses. An invoice is generated afterward to formally bill the customer, often using the same parts and labor figures already captured on the job card.
A delivery challan documents the physical movement of goods from one location to another, without pricing. A job card documents work performed on an item - including parts, labor, and cost - while the item stays with the workshop for service.
A timesheet records the hours an employee worked over a period, usually for payroll. A job card records the specific tasks, parts, and labor tied to one particular repair or service job, regardless of who logged the hours.
Yes. Add as many parts and as many labor/service line items as the job needs - each table totals automatically, and both totals roll up into the grand total.
Yes. Choose a job status - Open, In Progress, Completed, or Delivered - which appears as a colored badge on both the live preview and the printed job card.
Yes. Select the asset type as Vehicle, Equipment, Appliance, or Other, and the relevant fields (registration/serial number, odometer/hours) adjust accordingly.
This tool provides both a Technician and a Customer sign-off block, matching standard workshop practice, but the printed PDF still needs to be physically or digitally signed to be a valid authorization record.
Yes. Since the parts and labor figures are already itemized on the job card, they can be carried over directly into an invoice once the job is completed and ready to be billed.
Retention periods vary by jurisdiction and industry, but many workshops keep job cards for several years for warranty, tax, and dispute-resolution purposes. Check your local business record-keeping requirements for the exact duration that applies to you.
Final Thoughts
A properly filled job card protects both the workshop and the customer - it's the record that says exactly what was wrong, what was done about it, and what it cost, signed by everyone involved. This tool builds a clean, structured job card with automatic totals and a live preview using jsPDF and jsPDF-AutoTable — all without your customer or job data ever leaving your device.
Fill in your job card details above and download your first one!