Create a UK Mileage Log Online Free
🚀 Build Your HMRC Mileage Log
Add your trips below — the 10,000-mile threshold, rates, and totals update live. Nothing leaves your device.
👤 Driver & Tax Year
The UK tax year runs 6 April to 5 April. The 10,000-mile car/van threshold resets at the start of each tax year.
💷 AMAP Rates (per mile)
Defaults reflect the 2026/27 AMAP rates (55p/25p for cars and vans, first increase since 2011). Edit them if HMRC updates the figures — always confirm at gov.uk.
🧭 Trips
Car/van trips are counted toward the cumulative 10,000-mile threshold in date order. A trip that crosses the threshold is automatically split across both rates. Passengers only apply the supplement to car/van trips.
Driver Name
| Date | Destination / Purpose | Vehicle | Miles | Amount |
|---|---|---|---|---|
| Total | 0.0 | £0.00 | ||
I certify this log was kept at or near the time of each trip and the miles shown were driven for the business purposes listed.
Quick answer: Enter your name and the UK tax year, then check the preloaded 2026/27 AMAP rates — 55p and 25p for cars and vans, 24p for motorcycles, 20p for bicycles. Add each trip with a date, destination and purpose, vehicle type, and odometer readings or miles. Car and van trips are tracked against the cumulative 10,000-mile threshold for the tax year, and a trip that crosses it is split automatically between the two rates. Add passengers for the 5p supplement, and optionally enter what your employer actually pays to estimate a Mileage Allowance Relief shortfall. Click Download PDF for a signature-ready log. Everything runs locally in your browser with jsPDF — not a screenshot image. This is a record-keeping template, not tax advice.
- Cost: Free, unlimited logs, no signup.
- Where it runs: 100% in your browser — no upload, no server storage.
- Rates: 2026/27 AMAP defaults — 55p/25p car/van, 24p motorcycle, 20p bicycle — fully editable.
- Threshold-aware: Automatically splits car/van trips across the cumulative 10,000-mile line.
- Passenger supplement: Optional 5p/mile per qualifying business passenger.
- MAR calculator: Estimates the shortfall you could claim if your employer pays less than AMAP.
🧾 Record-Keeping Template, Not Tax Advice: This tool organises and totals the trips you enter. It doesn't decide whether a trip qualifies or confirm your Mileage Allowance Relief entitlement — check gov.uk or ask a tax adviser.
💷 Rates Can Change: HMRC raised the car/van rate for 2026/27 for the first time since 2011. Edit the rate fields whenever official rates change.
📏 Threshold Is Per Tax Year: The 10,000-mile line is cumulative across 6 April to 5 April, not per month or per employer.
✅ Privacy: Your trips and vehicle details are processed locally — never uploaded, transmitted, or stored anywhere.
✅ 100% Private: Your log is generated locally in your browser using JavaScript. No data is ever uploaded to a server or stored anywhere.
Note: Your log data will be cleared once you close or refresh the page, so download your PDF before leaving.
How to Create a UK HMRC Mileage Log PDF
Enter Driver & Tax Year
Add your name, employer, and the UK tax year the log covers.
Check the AMAP Rates
Review the preloaded 2026/27 rates or edit them.
Add Your Trips
Date, destination and purpose, vehicle type, and odometer or miles.
Download the PDF
Review the threshold and totals, then save a signature-ready log.
🔒 Your Trip Data Never Leaves Your Device
This tool builds the entire log using jsPDF and jsPDF-AutoTable running inside your browser tab. There is no upload step, no server-side processing, and no network request containing your locations or mileage.
Who Uses This UK Mileage Log?
Employees Claiming AMAP
Log business trips in a personal car to support employer mileage payments.
Self-Employed & Sole Traders
Use simplified mileage expenses instead of tracking every running cost.
Motorcycle Couriers & Reps
Track flat-rate motorcycle mileage alongside any car/van trips.
Cyclists on Business Trips
Record bicycle business mileage at the flat 20p rate.
Contractors & Limited Company Directors
Keep an auditable log to justify mileage claims through the company.
Payroll & Finance Teams
Standardise employee mileage submissions with a consistent format.
Why Use This UK Mileage Log Generator?
- Automatic Threshold Splitting: Trips that cross 10,000 miles split across both rates for you.
- Fully Client-Side: jsPDF and jsPDF-AutoTable run in your browser — no upload.
- Real Vector Text: Sharp, selectable, searchable PDF output — not a flattened screenshot.
- Side-by-Side Preview: See the log and running threshold build as you type.
- Three Vehicle Types: Car/van, motorcycle, and bicycle rates handled separately.
- Passenger Supplement: Add the 5p/mile extra for qualifying business passengers.
- MAR Shortfall Estimate: See what you could claim if your employer pays below AMAP.
- 100% Free & Private: No account, no watermark, no server storing your data.
UK Mileage Log Generator – Complete Guide
HMRC's mileage rules look simple on paper — a rate per mile — until you hit the 10,000-mile threshold partway through a trip, or realise your employer pays less than the approved rate. This tool handles both of those wrinkles automatically instead of leaving you to work them out in a spreadsheet.
HMRC Approved Mileage Rates for 2026/27
For the 2026/27 tax year (6 April 2026 to 5 April 2027), HMRC raised the car and van rate for the first time since 2011. Figures below reflect widely reported rates as of September 2026 — always confirm at gov.uk before relying on them.
| Vehicle | First 10,000 Business Miles | After 10,000 Miles |
|---|---|---|
| Cars and vans | 55p per mile | 25p per mile |
| Motorcycles | 24p per mile (no threshold) | |
| Bicycles | 20p per mile (no threshold) | |
| Passenger supplement | +5p per mile per qualifying business passenger | |
The car/van rate for 2025/26 and earlier years was 45p for the first 10,000 miles. Enter a trip's date and the correct rate for your year — this tool's defaults are for 2026/27.
What Makes a Good HMRC Mileage Log?
A useful log records the date, destination, business purpose, vehicle type, and miles of every trip, ideally close to when it happened. Because the car/van rate drops after 10,000 miles in a tax year, the order and running total of your trips matters — this tool tracks that automatically as you add trips.
| Log Detail | Why It Matters |
|---|---|
| Date | Determines the tax year and where the trip falls against the 10,000-mile line |
| Vehicle type | Car/van, motorcycle, and bicycle each have their own rate rules |
| Passengers | Unlocks the optional 5p/mile supplement for qualifying trips |
| Destination & purpose | Shows the trip was genuinely for business, not ordinary commuting |
How This Generator Actually Works
Car/van trips are sorted by date and run through a cumulative mileage counter. If a trip's miles push the running total past 10,000, the tool splits that trip's miles into a portion at the higher rate and a portion at the lower rate, and only the part above the threshold drops in price. Motorcycle and bicycle trips use their own flat rate with no threshold. Passenger supplements add on top of the base amount for car/van trips with passengers entered. If Mileage Allowance Relief is switched on, the tool compares the AMAP total to what your employer actually pays and shows the shortfall. On download, jsPDF draws your header and certification as vector text, while jsPDF-AutoTable builds the trip and summary tables with automatic pagination. Nothing ever touches a server.
AMAP vs Mileage Allowance Relief vs Simplified Mileage Expenses
| Term | Who It's For | What It Does |
|---|---|---|
| AMAP | Employers reimbursing employees | Sets the tax-free rate an employer can pay |
| Mileage Allowance Relief | Employees paid below AMAP | Lets the employee claim the shortfall as tax relief |
| Simplified Mileage Expenses | Self-employed people | Uses the same per-mile rates instead of actual vehicle costs |
Security and Privacy Considerations
- No Data Upload: Every trip, location, and vehicle detail stays on your device.
- No Server Processing: PDF generation runs entirely as client-side JavaScript.
- No Storage: Nothing is saved once you close or refresh the tab.
- No Account Needed: No login, no tracking of your locations, no usage cap.
Browser Compatibility and Technical Requirements
This UK Mileage Log Generator works in modern browsers that support JavaScript PDF generation (jsPDF) and Blob downloads.
- ✅ Chrome/Edge 76+
- ✅ Firefox 55+
- ✅ Safari 13.1+
- ✅ Mobile Chrome (Android), Mobile Safari (iOS) — download supported
Troubleshooting Common Issues
Explanation: The PDF needs at least one trip with miles greater than zero. Solution: Enter miles directly, or fill in both odometer readings, then download again.
Explanation: Splitting only applies to car/van trips and depends on the date order of all your car/van trips. Solution: Check every car/van trip has a date, and use Sort by Date to confirm the order before reviewing amounts.
Explanation: The supplement only applies to car/van trips with a passenger count entered. Solution: Confirm the trip's vehicle type is Car/Van and that the passenger field has a number greater than zero.
Explanation: Nothing is stored, by design, for privacy. Solution: Download your PDF before leaving, and re-enter trips if you need to update the log later.
Frequently Asked Technical Questions
Question 1: What builds the PDF — is it a known library?
Answer: jsPDF, a widely used open-source library, together with its jsPDF-AutoTable plugin for the trip and summary tables, both loaded in your browser.
Question 2: How does the tool decide which part of a trip gets which rate?
Answer: It keeps a running total of car/van miles in date order. For each trip, it compares the running total before and after that trip's miles against 10,000; any miles that fall below the line use the higher rate and any that fall above use the lower rate, even within a single trip.
Question 3: How is the Mileage Allowance Relief shortfall calculated?
Answer: The tool multiplies total business miles by the employer's actual rate and compares that to the AMAP total calculated with the built-in rates; a positive difference is shown as the estimated relief available.
Question 4: Does the passenger supplement affect the 10,000-mile threshold?
Answer: No. The supplement is calculated separately as passenger count times miles times the supplement rate, and does not count toward or get affected by the car/van mileage threshold.
Question 5: Does this tool need an account, server, or API key?
Answer: No. Everything runs as ordinary JavaScript already loaded on this page.
Glossary of Terms
- Approved Mileage Allowance Payment (AMAP)
- The HMRC-approved per-mile rate that can be paid tax-free to an employee for business travel in their own vehicle.
- Mileage Allowance Relief (MAR)
- Tax relief an employee can claim on the difference between the AMAP rate and any lower amount actually reimbursed by their employer.
- Passenger Supplement
- An additional 5 pence per mile an employer can pay tax-free for each qualifying business passenger carried in a car or van.
- UK Tax Year
- The 12-month period from 6 April to 5 April used for HMRC reporting, including the cumulative 10,000-mile AMAP threshold.
- Simplified Mileage Expenses
- A method self-employed people can use to claim vehicle costs based on HMRC's approved mileage rates instead of tracking actual running costs.
Frequently Asked Questions
Yes, completely free with no watermark, no signup, and no limit on how many logs you create.
No. The log is built and turned into a PDF entirely inside your browser using JavaScript. Nothing is transmitted over the network.
For the 2026/27 tax year (6 April 2026 to 5 April 2027), HMRC's Approved Mileage Allowance Payment rate for cars and vans is 55 pence per mile for the first 10,000 business miles, then 25 pence per mile after that. Motorcycles are 24 pence per mile and bicycles are 20 pence per mile, both with no threshold. This was the first increase to the car/van rate since 2011, up from 45p. Always confirm current rates on gov.uk.
It's a cumulative total of car/van business miles across the whole tax year (6 April to 5 April), not per trip, per month, or per employer. Once your running total passes 10,000 miles, the rest of that year's car/van miles are paid at the lower rate. This tool tracks the running total automatically and splits a trip that crosses the threshold into the two rate bands.
Employers can pay an extra 5 pence per mile, tax-free, for each colleague who is also travelling on business in the same car or van. It's separate from the main mileage rate and doesn't count toward the 10,000-mile threshold.
If your employer pays you less than the HMRC approved rate for business mileage, or pays nothing, you can generally claim tax relief on the shortfall through a Self Assessment return or form P87. This tool can estimate that shortfall if you enter what your employer actually pays.
Generally no. Ordinary commuting between home and a permanent workplace does not qualify. Travel to temporary workplaces, client visits, and trips between work locations can qualify — check gov.uk or a tax adviser if you're unsure.
Self-employed people can generally use HMRC's simplified mileage expenses, which use the same per-mile rates as AMAP, instead of tracking and apportioning actual vehicle running costs. Switching methods for a vehicle can be restricted, so ask a tax adviser.
No. The approved mileage rate is intended to cover fuel, insurance, servicing, tyres, and general wear and tear together, so claiming fuel or other running costs separately on top of the mileage rate is generally not allowed.
HMRC generally expects Self Assessment records to be kept for at least five years after the 31 January submission deadline for the relevant tax year. Ask your accountant or tax adviser for guidance specific to your situation.
Final Thoughts
The 10,000-mile threshold is the part of HMRC's mileage rules that trips people up most, since it depends on every trip you've logged that year, not just the one in front of you. Let this tool track the running total and split rates automatically, and focus on logging trips as you make them. It builds the log with a live preview and a real vector-text PDF — all without your locations or mileage ever leaving your device.
Add your first trip above and download your HMRC mileage log!