🚢 Proforma Invoice Generator

Yes, completely free with no watermark, no signup, and no limit on how many proforma invoices you create.

No. The entire proforma invoice, including your logo if you add one, is built and turned into a PDF entirely inside your browser using JavaScript. Nothing is transmitted over the network.

A proforma invoice is a preliminary bill of sale sent to a buyer before goods are shipped or services delivered, describing the goods, quantities, prices, and trade terms so the buyer can arrange financing, customs clearance, or an advance payment. It is not a demand for payment.

A proforma invoice is not a legally binding demand for payment or a tax invoice, but it does represent a good-faith estimate of the sale terms and can be relied on by customs authorities and banks for purposes like duty estimation and Letter of Credit issuance.

A proforma invoice is sent before the sale is finalized or goods are shipped, as a quote-like document to confirm terms; a commercial invoice is issued after shipment as the final, legally binding bill that demands payment and is used for actual customs clearance and accounting.

A proforma invoice is often used by customs authorities to estimate duties before the shipment arrives or for import license applications, but the final customs clearance typically also requires the commercial invoice once the goods are actually shipped.

Yes, banks commonly require a proforma invoice from the buyer as supporting documentation when applying to open a Letter of Credit, since it details the goods, quantities, prices, and trade terms the LC will be based on.

Many exporters send a proforma invoice specifically to request an advance payment from the buyer before production or shipment begins, since it lays out the agreed price, quantity, and payment terms in a clear reference document.

A proforma invoice is generally not treated as a tax invoice and does not typically trigger GST or VAT liability by itself, since no supply has legally occurred yet - actual tax invoicing happens with the commercial invoice at the time of supply. Confirm specific treatment with a tax advisor for your jurisdiction.

There's no fixed rule, but many exporters set a validity period of 15 to 30 days on a proforma invoice, after which prices, exchange rates, or availability may need to be reconfirmed before the sale proceeds.

Incoterms (International Commercial Terms) are standardized three-letter trade terms - such as FOB, CIF, EXW, and DAP - that define who is responsible for shipping costs, insurance, and risk at each stage of an international shipment. They are included on a proforma invoice so both the buyer and seller understand the exact commercial terms of the deal.

Under FOB (Free On Board), the seller's responsibility and cost end once goods are loaded onto the shipping vessel, and the buyer arranges and pays for freight and insurance. Under CIF (Cost, Insurance, and Freight), the seller pays for freight and insurance to the destination port, though risk still generally transfers to the buyer once goods are loaded.

Yes, a proforma invoice can be revised and reissued if quantities, prices, or terms change before the final sale is confirmed - many exporters mark revised versions clearly (e.g., "Revision 2") to avoid confusion with earlier drafts.

An LC-ready proforma invoice typically includes the exporter and buyer/consignee details, a detailed description of goods with HS codes, quantity, unit price, and total value, the Incoterm, port of loading and discharge, country of origin, payment terms, validity period, and the exporter's bank details for the LC to reference.

An HS (Harmonized System) code is an internationally standardized numerical classification for traded products, used by customs authorities worldwide to identify goods, apply tariffs, and collect trade statistics. Including it on a proforma invoice helps customs and banks quickly identify the goods being traded.

Yes. Since the goods, quantities, prices, and trade terms are already itemized on the proforma invoice, they are typically carried over directly into the commercial invoice once the goods are actually shipped and the sale is finalized.

They are similar in that both are non-binding and issued before a sale, but a proforma invoice is generally more detailed and formally formatted to closely resemble the eventual invoice, and is specifically used to support customs, banking, or advance payment processes that a plain quotation typically isn't used for.

Yes, proforma invoices are widely used in UAE, Singapore, and other trade-hub economies for import licensing, customs valuation, bank LC applications, and advance payment arrangements, given how much cross-border trade flows through these markets.

Since a proforma invoice is not a legally binding demand for payment, there is generally no direct payment obligation created by it alone - it simply confirms terms. If the buyer doesn't proceed, the exporter is typically free to reoffer the goods elsewhere, though any separate purchase order or contract signed alongside it may create its own obligations.